A complete walkthrough of every page and feature — so you get the most out of the platform.
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Dashboard
The Dashboard is your real-time command center — an at-a-glance view of today's workforce status, pending approvals, and payroll health, all in one place.
AccessOwnerHR AdminManager
Shows every active employee and their status for today — Clocked In, Late, On Break, or Not In. Filter by branch using the All Sites / Main toggle.
A consolidated list of everything waiting for your action — leave requests, overtime exceptions, correction requests, and payroll disputes. Click any item to jump straight to it.
A financial snapshot of the current month — payroll released, change vs. last cycle, and overtime from the latest run. Visible only to the Tenant Owner role.
Tenant OwnerHR AdminManager
Employees have a separate dashboard in the ESS portal.
Payroll
Handles the full payroll cycle — from cutoff periods to drafts, approvals, releases, and dispute management.
AccessOwnerPayroll Admin
Cutoffs define the work period each run covers. Set them up manually or from a template (e.g. 1st–15th, 16th–end). Open cutoffs still record attendance; Closed cutoffs are locked for run generation.
A run moves Draft → Approved → Released. Generate from attendance, review, approve, and release — each step is deliberate. Nothing releases automatically.
Employees can dispute released payslips through a threaded conversation with HR. Manual deductions (advances, loans, uniform fees) apply to the next run and carry forward if not fully deducted.
HR Records
Leave management, memos, and incident reports — the documentation side of managing your team.
AccessHR AdminManager
Approve, reject, or request more info on leave requests. Approved leave is automatically reflected in payroll for the relevant cutoff.
Issue formal memos with a severity level, violation details, attachments, an auto-calculated expiration, and an escalation path. Employees are notified and must acknowledge in ESS.
Employees file incident reports from ESS. HR reviews, updates status, and uses them as supporting documentation when issuing memos.
Attendance
Full visibility into clock-in/out records, daily summaries, exceptions, and correction requests.
AccessHR AdminManager
Raw clock records filterable by date, employee, branch, status, or cutoff — with clock-in photos if verification is on. Computed daily summaries (payable hours, late minutes, OT, status) feed payroll drafts directly.
Early/late/out-of-shift clock-ins are auto-flagged and need HR approval before affecting payroll — approve or reject individually or in bulk. Employees submit correction requests from ESS; approved ones update the log automatically.
Restrict clock-ins to a radius around your workplace. Drop a pin under Settings → Attendance and set the radius; employees outside it are blocked from clocking in via ESS.
Scheduling
Shift templates, employee scheduling, weekly rosters, and shift swaps.
AccessHR AdminManager
Define reusable shifts (start/end, unpaid break, grace period) and assign them to employees for specific date ranges. Assignments must be approved before taking effect and drive exception detection and payroll.
A 7-day roster grid surfaces gaps and conflicts; daily staffing shows who's scheduled by branch and role. Employees request swaps from ESS — the colleague accepts, then HR approves, and both schedules update.
Workforce
Your employee roster, company directory, and organizational structure — branches, roles, and departments.
AccessOwnerHR Admin
Add and edit employees with tabs for profile, employment, compensation, roles, schedule, kiosk access, and memos. Provision ESS logins here. A searchable company directory shows photos, roles, and contact info.
Branches are locations or cost centers, roles are job positions (with optional daily-rate overrides), and departments group roles for reporting.
Settings
Configure your business — payroll rules, attendance policies, statutory rates, holidays, memo types, and leave types.
AccessOwnerHR Admin
Set overtime multipliers, night differential rules, and OT-approval requirements globally. Configure photo verification (off, clock-in, clock-out, or both) and geofencing.
Pre-loaded SSS, PhilHealth, and Pag-IBIG tables you can view and update when rates change. Import Philippine public holidays by year or add custom ones; DOLE pay multipliers apply by default.
Define memo types and severity levels (each with a default expiration), and configure leave types with accrual rules, paid/unpaid status, and documentation requirements.
Employee Self-Service (ESS)
The employee-facing portal — clock in/out, view payslips, file leave, and more, without contacting HR for everything.
AccessEmployees
A personal home screen with clock-in/out, today's shift, status, and leave balances. Employees view and download released payslips (and dispute them), and review their attendance log — submitting corrections when needed.
Employees check balances and file leave, acknowledge memos with a written explanation, and view a calendar of assigned shifts — requesting swaps with colleagues right from the page.
HR provisions a login from Workforce → Employees → [Employee] → Create Login. The employee gets an email invite to set a password, then signs in at portal.maoworkforce.com.
